Notion—With Power Comes Responsibility
Do you think that you could drive this car at top speed? This car is a powerful tool...
With Power Comes Responsibility.
Notion is your personal or team tool to build out what you need in the way you need it. This concept introduces a lot of issues because it gives a lot of power to the user. With the ability to do whatever you want, the question is, where do you start?
Many start by creating different workspaces, pages, and databases as they experiment with Notion. As time goes by they start to:
- Realize how disorganized and disjointed their entire workspace is.
- The next step many times is to then look up everything related to Notion... YouTube, blogs, Notion online groups etc.
- Next they start creating dashboards and trying to make their workspace look beautiful based off of the examples they see online.
In itself, this isn't bad but after all of this information is absorbed... you're still left with the task to do something with this powerful tool. How do you apply all of this information to your Notion workspace to make it useful?
With power comes the responsibility to figure out what you want to do with that power. In the example of the car... is your goal to race or just get from point A to point B? So then what function do you want your Notion workspace to serve? Is it going to be...
- Your task manager?
- Note taker?
- Team collaboration tool?
- Project manager?
- All in one workspace?
Once you figure out how you're going to use Notion and why, then you need to examine the tools that you're already using...
- What's wrong with what you're already using?
- What aspects of your current workflow actually benefit you?
- Which apps that you use are focused apps or general apps?
Meaning do they serve a specific function for you (i.e. task manager) or do you use them generally speaking for the majority of your workflow (i.e. notes, tasks, projects etc).
Use this information to build your Notion workspace into a tool that works for YOU and benefits YOU. Don't use Notion in the same way you have used previous apps or workflows that didn't work for you. You're going to build the exact same pain points into your Notion workflow.
In addition, don't be quick to copy every YouTuber, blogger, and "Notion expert" out there. These individuals have built out their Notion workspace to specifically work for them and their teams... not for YOU. Also, keep in mind, that the intention at times from such ones is to build a workspace that looks nice in order to attract people to their website, blog, or YouTube channel. They don't know your personal workflow, how your brain works, and what functions of Notion you actually need or don't need. Build your Notion workspace into something that is useful for YOU.
Start with your personal workflow and use Notion to solve problems for YOU and be careful not to re-create old problems or start all new problems that will lead to frustrations or a lack of efficiency and productivity in using this powerful tool.
I will give you an example...
Notion can be used as a task manager but currently it lacks a lot of useful functions that "dedicated" task managers have such as:
- Recurring tasks.
- Location based tasks.
- Multiple reminders for one task.
If your personal task manager works for you right now... what would be the purpose in using Notion for what already works for YOU? You will then find yourself trying to find a variety of automations to integrate into your Notion workspace that can cause a lot of frustrations and take a lot of your time.
It's best to build Notion according to what you already need and then as new needs arise in your workflow, build it out accordingly. This would mean that you would start using Notion as your task manager after you have already built structure into your workspace. Then you will see how you can start relating tasks to what you've already built into Notion. Only then will this particular use case be beneficial for you and worth the time and effort that will be needed to move your current task management system into Notion.
With Power Comes Responsibility.
Notion is a powerful tool. This requires intention as you build out your Notion workspace for personal or team based use. Build into it what you need because the beauty of Notion is that it can expand as your workflow expands.
☝🏾 But don't build a skyscaper when all you need is a house. Build the skyscaper as your personal workflow or business grows into needing that.
Intention—1. an act or instance of determining mentally upon some action or result. 2. the end or object intended; purpose. 3. intentions, a. purpose or attitude toward the effect of one's actions or conduct
Then and only then will this powerful tool be used in such a way to accomplish your life's goals and help you to Prioritize and Organize!
I am a Notion Consultant, Coach, Problem Solver with expertise in the use of Notion, a variety of organized systems, and productive workflows. My goal is to teach you how to utilize and implement Notion into your organized systems and workflow by teaching guided steps in the principles of this robust application.
☝🏾 Notion is: The all-in-one workspace for your notes, tasks, wikis, and databases. click me to see 👈🏾
In Development: ✪ 🔴 The Convergence Zone ✪
✪ Have you ever looked at Notion and thought... ❝what do I do with this?❞ Or are you using Notion but don't know how to actually utilize all the templates you've downloaded or pages you have created? You need a SYSTEM to bring everything together... So I am developing: 🔴 Convergence Zone. A high-level system to help you put it all together❗👈🏾 click me to see more!